Vendor Resources

The following quality clauses apply to all purchase orders (POs) issued by B&G Manufacturing for materials, components, and services affecting product quality, safety, and regulatory compliance.

If the Purchase Order is stamped Level 1, the requirements of LEVEL 1 per EB2678 Appendix A applies. Material must maintain traceability.

During manufacturing processes, tests and inspections, the products shall not have come in direct contact with mercury or any of its compounds, nor with any mercury containing device employing a single boundary of containment, without specific approval of the purchaser.

Weld repairs are not permitted on material without written consent from B&G Mfg. Q.A.

Vendor must use customer designated or approved external providers, including process sources.

Q01: Quality Management System Requirement

The Supplier must maintain a Quality Management System (QMS) that is certified to or compliant with ISO 9001, AS9100, or ISO 13485. The Supplier must notify B&G immediately if their QMS certification is suspended, revoked, or placed on probation.

Q02: Right of Access (AS9100D / ISO 13485)

The Supplier must grant B&G, our customers, and regulatory authorities access to all applicable areas of all facilities, at any level of the supply chain, involved in the order, as well as to all applicable documented information. This access is required for the purpose of auditing processes, inspecting products, and reviewing quality records.

Q03: Record Retention

The Supplier must retain all records related to the manufacture, inspection, and testing of products or services provided under this PO for the required retention periods of your QMS from the date of shipment, unless otherwise specified. Records must be stored in a manner that prevents damage, alteration, or loss, and must be made available within 48 hours of a request by B&G.

Q04: Certificate of Conformance (C of C)

Each shipment must include a legible and signed Certificate of Conformance (C of C) stating that the parts, materials, or services provided meet all drawing, specification, and PO requirements. Disclaimers on material certifications such as “to the best of our knowledge” or “we believe the information contained herein is true” etc., are prohibited. The C of C must include:

• B&G’s Purchase Order number
• Part number and revision level (where applicable)
• Quantity shipped
• Lot, batch, or serial numbers (for traceability)
• Manufacturer’s name (if different from the Supplier)
• Signature, title, and date of an authorized quality representative

Q05: Control of Nonconforming Product & Notification

The Supplier must immediately notify B&G upon discovering any nonconforming product or material intended for, or already shipped under, this PO.

• No Shipment: The Supplier shall not ship nonconforming product without prior written disposition and approval from B&G’s Quality Department.
• Containment: The Supplier must take immediate containment action to prevent further nonconformances.

Q06: Process and Product Changes (ISO 13485 / AS9100D)

The Supplier must notify B&G in writing at least ninety (90) days prior to implementing any changes to the product, manufacturing processes, materials, tooling, sub-tier suppliers, or manufacturing location. The Supplier must obtain written approval from B&G before shipping any product affected by such changes.

Q07: Counterfeit Parts Prevention (AS9100D)

The Supplier must plan, implement, and control processes appropriate to B&G and the product for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product delivered to the customer. All parts must be sourced directly from the Original Equipment Manufacturer (OEM) or an authorized distributor.

Q08: Foreign Object Debris (FOD) Prevention (AS9100D)

The Supplier must maintain a Foreign Object Debris (FOD) prevention program in accordance with NAS412 or AS9146. Products delivered under this PO must be clean and free from any foreign objects, debris, or contamination that could impact form, fit, or function.

Q09: Flow-Down to Sub-Tier Suppliers

The Supplier must flow down all applicable requirements, including statutory, regulatory, and quality specifications outlined in this PO, to their sub-tier suppliers. This includes requirements for right of access, record retention, and counterfeit part prevention.

Q10: Ethical Conduct and Product Safety (AS9100D)

The Supplier must ensure that all personnel involved in fulfilling this PO are aware of:

• Their contribution to product or service conformity.
• Their contribution to product safety.
• The importance of ethical behavior.

Q11: Personnel Competency (AS9100D)

The Supplier must assurance that personnel performing processes or services are competent, including any required qualification of persons.

Q12: If Applicable (AS9100D

• Supplier shall provide test specimens for design approval, inspection/verification, investigation or auditing.
• Supplier shall use statistical techniques for product acceptance and related instructions for acceptance by the organization.

Q13: Handling Precautions

Supplier to exercise extreme care in the handling of parts to ensure no dents, nicks, dings, or scratches occur. Suppliers shall perform a visual inspection when receiving hardware from B&G to ensure no damage has occurred. Any damage shall be reported to B&G Mfg. within 24 hours of the visual inspection. Refer to vendor part handling expectations on the B&G website https://bgmfg.com/vendor-resources/